In relation to personal information handled by SOFTBANK BB, personal information of executives and employees (proper employees, commissioned employees, junior employees, temporary employees, secondees received, temporary staff) and of persons who intend or intended to be executives or employees of SOFTBANK BB ("Applicants") is handled as follows ("Employees' Personal Information"):
1. Purpose of use of Employees' Personal Information
SOFTBANK BB uses the following personal information for the purposes as follows:
1)Purpose of use of Personal Information of Executives and Employees
| Item | Details | Purpose of use |
|---|---|---|
| Internally disclosed information | Name, employee ID number, department, title, employment status, company e-mail address, information of mobile phone for business | For business communication |
| Basic information | Name, address, age, birth date, sex, phone number, face photograph | For employment & HR management, posting (including secondment/relocation), creation of staff register, payment of salary, provision of benefit packages, social insurance related procedures, legally required procedures and other employment management |
| Pay-related information | Decision method for annual and monthly earnings, bonus and salary, retirement allowance | For decision and payment of salary, tax withholding procedures, social insurance related procedures, retirement allowance and benefit packages, workers' tax-free property-forming and other employment management |
| HR information | Performance evaluation, educational background, qualification/license, title, professional background, disciplinary punishment/official commendation | For understanding human resources, decision of posting/assigned responsibility, secondment/relocation, training/skill development, promotion/demotion and other employment management |
| Family and relatives information | Family structure, living-together/separated, presence of dependants, health condition | For decision of salary, tax withholding procedures, social security related procedures, baby-care/nursing care leaves, benefit packages and other employment management |
| Physical and health information | Health condition, medical records, physical or mental disabilities, results of health checkup | For health care, ensuring appropriate labor environment, leave of absence, decision of posting, management of working hours and other employment management |
2)Purpose of use of Applicants' Personal Information
| Item | Details | Purpose of use |
|---|---|---|
| Basic information | Name, address, age, birth date, sex, phone number, face photograph | For review/decision of employment, review/decision of employment conditions, response to inquiries and business communication |
| Pay-related information | Decision method for annual and monthly earnings, bonus and salary | |
| HR information | Educational background, qualification/license, title and professional background | |
| Family and relatives information | Presence of dependants |
3)Purpose of use of retired Employees' Personal Information
| Item | Details | Purpose of use |
|---|---|---|
| Basic information | Name, address, age, birth date, sex, phone number, face photograph | For creation of HR data and communication after retirement |
| Pay-related information | Decision method for annual and monthly earnings, bonus and salary, retirement allowance | |
| HR information | Performance evaluation, educational background, qualification/license, title, professional background, disciplinary punishment/official commendation | |
| Family and relative information | Family structure, living-together/separateｌｙ | |
| Physical and health information | Health condition, medical records, physical or mental disabilities, results of health checkup |
SOFTBANK BB identifies the purpose of use to obtain prior consent from the relevant Employee as necessary if it intends to use such Employees' Personal Information for the purpose other than those above.
4)Joint use
SOFTBANK BB jointly uses the following Employees' Personal Information for the purposes and concludes a nondisclosure agreement with a joint user to ensure the information management.
a. Joint use for the business communication purpose
| Joint use item | Internally disclosed information in 1) above |
|---|---|
| Joint Users | SOFTBANK CORP., SOFTBANK TELECOM Corp., SOFTBANK MOBILE Corp., other SoftBank Group companies ("Joint Users") and outsourced companies which have concluded Outsourcing Agreement with Joint Users (including subcontractors) |
| Purpose of use by Joint Users | For business communication |
| Chief administrator of joint use | Head of Human Resource Division of SOFTBANK BB Corp. |
b. Joint use for business operation
| Joint use item | Items necessary to achieve the following purpose of use in relation to Employees' Personal Information set out in 1), 2) and 3) above |
|---|---|
| Joint Users | SOFTBANK CORP., SOFTBANK TELECOM Corp., SOFTBANK MOBILE Corp., Atwork Corporation, other SoftBank Group companies, companies with Secondment Agreement concluded, health insurance societies, employees’ pension fund and companies handling employees' benefit packages |
| Purpose of use by Joint Users | For employment management and benefit packages |
| Chief administrator of joint use | Head of Human Resource Division of SOFTBANK BB Corp. |
2. Disclosure, correction and suspension of use of Employees' Personal Information
Requests for or complaints about “purpose of use notice,” “disclosure,” “correction, addition or deletion (“Corrections”) ,” “suspension of use, elimination or suspension of provision to a third party (“Suspensions of Use”) of Employees' Personal Information” are as follows:
1)Inquiry about Employees' Personal Information
| Contact for Employees' Personal Information | HR Administration Dept., Human Resource Division, SOFTBANK BB Corp. Higashi-shimbashi 1-9-1 Minato-ku, Tokyo 105-7304 |
|---|---|
| Service hours | 10:00 - 17:45 (Monday to Friday (excluding national holidays)) |
2)Disclosing procedures of Employees' Personal Information
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a. SOFTBANK BB sends its “Request for disclosing personal information” and Guidebook with address for sending Request Form, fee and payment method to an applicant who requests the disclosure of information at the relevant contact.
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b. The applicant who received such Request Form pays the fee by following the payment method specified in Guidebook by SOFTBANK BB and returns completely filled Request Form to the address together with ID confirmation document designated by SOFTBANK BB. If the request is made by a proxy, such proxy is required to send also his ID confirmation document.
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c. SOFTBANK BB starts procedures upon receiving the completed Request Form with ID confirmation document and confirming payment of the fee at the contact designated by SOFTBANK BB. However, in case of any of the following (“Nondisclosure Reasons”), SOFTBANK BB may not accommodate all or part of such request.
- May damage life/body/property or other right and interest of the relevant individual or a third party.
May significantly disturb appropriate implementation of business operations of SOFTBANK BB.
Violates other laws and regulations.
3)Procedures for correction and suspension of use of Employees' Personal Information
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a. In response to a request for correction to the relevant contact, if an applicant presents matters sufficient to identify the target information and SOFTBANK BB deems that such correction is necessary to achieve the purpose of use, SOFTBANK BB shall correct information based on its judgment.
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b. In response to a request for suspension of use to the relevant contact, if an applicant presents matters sufficient to identify the target information and SOFTBANK BB deems that such request is reasonable, SOFTBANK BB suspends such use. However, if the request corresponds to any of Nondisclosure Reasons, SOFTBANK BB may not accommodate all or part of such request.
4)Fee for disclosure of Employees' Personal Information and payment method
The fee for disclosing Personal Information is 1,050 yen (consumption tax included) for each request. However, SOFTBANK BB may not charge such fee when SOFTBANK BB views it appropriate. The fee shall be paid as specified by SOFTBANK BB.
